All clients must accept the following terms and conditions of membership of the State Library of WA before their application for membership will be confirmed.

1. BORROWING MATERIALS (WA residents only)
   Clients will:
   • 1.1 Present a library card when borrowing items from the State Library and understand that items will not be issued if such a card is not presented at the time of loan.
   • 1.2 Take responsibility for the physical condition and timely return of all items borrowed from the Library.
   • 1.3 If less than 18 years of age, provide signed consent from a parent or guardian before library membership is granted. The parent(s) or guardian(s) that provide signed consent shall take responsibility for items on all membership cards issued to children in their care.
   • 1.4. Notify the Library if a card is lost or stolen. The client who is over 18 years of age to whom the card was issued shall retain the liability for any items loaned or charges incurred prior to such notification.
   • 1.5 Notify the Library in the event of changes to all or part of their name, address, telephone number, or email address given to State Library at the time of membership registration. The Library will not be responsible for client non-receipt of invoices, notices or other items due to the client not notifying the Library of changes to their contact details.
   • 1.6 Return all items borrowed from the Library on or before the due date with the understanding that different formats of library items may have different loan periods prescribed.
   • 1.7 Pay all charges resulting from replacement of items that were lost while on loan to the client.
   • 1.8 Examine all items prior to borrowing and satisfy themselves that no damage is evident to those items, and bring damaged items to the attention of staff prior to borrowing.
2. INTERNET AND ONLINE SERVICES
   Clients will:
   • 2.1 Not damage or modify equipment, software, or data belonging to the Library, nor attempt to violate computer network security.
   • 2.2 Not attempt to disrupt other users of the service.
   • 2.3 Only download files to their own external drives. The Library takes no responsibility for data altered or deleted on external drives through the public network.
   • 2.4 Not intentionally, access material that is offensive or objectionable to other members of the public or staff. The Library has a duty under the W.A. state Classification (publications, Films and Computer Games) Enforcement Act 1996 and to the Commonwealth Broadcasting Services Amendment (Online Services) Act 1999 to ensure that material of this nature is not displayed in the Library.
   • 2.5 Not intentionally misuse Library facilities, or fail to comply with staff directives on the use of Library services. All Library facilities are to be used in a responsible manner, taking into consideration the laws on copyright, privacy, harassment, and libel. Clients who fail to do so may have their access privileges removed.
   • 2.6 Understand that the Library reserves the right to monitor and log the use of computers.
   • 2.7 Understand that the internet services provided are secure as far as reasonably practical. The Library has no control over the accuracy, authority, timeliness or usefulness of the information accessed on the internet, and will not be liable for any damages related to the use of the information accessed.
   • 2.8 Acknowledge that the Library cannot guarantee more than a single computer-booking period. All clients must finish all online activity by the end of each booked computer session. The Library will not be liable for any data loss or damages related to clients not finalising and saving their data before the end of each booked computer session.
3. USING ERESOURCES (WA residents only)
   Clients will:
   • 3.1 Comply with the terms and conditions of license agreements between publishers and the Library when accessing eresources and online databases with State Library membership.
   • 3.2 Use eresources only for private study or research purposes and not for business, commercial or work purposes.
   • 3.3 Recognise that use is for the registered State Library member only and that access is not transferable.
   • 3.4 Not distribute or provide links to eresources on the websites of educational institutions.
4. PRIVACY
   The State Library of Western Australia is committed to safeguarding the personal information (information about individuals or which may identify an individual) it may hold at any time in respect to an individual.
   • 4.1 Collection of Personal Information SLWA will not ordinarily collect any information about an individual except where it is provided to us by the individual for the purposes of undertaking library activities. The security of any data collected is of concern to us and the Library will take reasonable steps to protect personal information from misuse and loss, and from unauthorized access, modification or disclosure.
   • 4.2 State Library Websites When someone visits a State Library website, a log record is made of the visit. Each log entry includes the Internet Provider (IP) address of the client, the URL requested, a timestamp, the object size, the transaction type, and the number of milliseconds that the transfer required. No attempt will be made to identify individual users or their browsing activities except in the unlikely event of an investigation, where a law enforcement agency may exercise a warrant to inspect the Library’s logs. Some sites use ‘cookies’ to track a particular user’s access to a site. Cookies are not used on SLWA’s sites to gather personal information about users. Please note that SLWA’s website contains links to a number of other sites. When a user moves to another site, they leave the SLWA site and are no longer protected by these privacy conditions.
   • 4.3 Use and Disclosure of Personal Information The State Library will not make use of personal information which it has collected except for the purpose it was collected, or for a purpose you would reasonably expect in carrying out the Library’s activities. The State Library will not disclose personal information to another organization or individual.
5. PENALTIES
   By accepting these terms and conditions of membership, clients will be subject to the following penalties:
   • 5.1 Where a borrowed item is lost, rendered unusable or otherwise destroyed, the client shall receive an invoice for the full replacement of the item. The cost of full replacement may be charged for a new copy of the item rather than assessing the value of the item based on its age.
   • 5.2 Where an item is lost the client shall receive an invoice for the full replacement of the item. The cost of full replacement may be charged for a new copy of the item rather than assessing the value of the item based on its age.
   • 5.3 Where an invoice remains unpaid in part or in full, unless otherwise stated access to all library services, will be suspended until the invoice is paid in full.
   • 5.4 Where invoices are generated for any infringements of these terms and condition the invoice amount will include an administration fee.

Where any deliberate breaches of these terms and conditions of Membership occur, the client will be reminded of their agreement to adhere to the Terms and Conditions of Membership at the time they became a member of the Library. Further breaches may result in the client being refused access to library services.

6. REVISIONS
   Understand that these Conditions of Use may change from time to time and a public notice will inform clients of such changes.

7. DEFINITIONS
   • 6.1 Card shall mean a State Library of Western Australia library card.
   • 6.2 Child shall mean any person who is under 18 years of age
     • 6.2.1 A child under the age of 12 may access the internet in the Library under the supervision of a parent, carer, or educator.
   • 6.3 Library shall mean State Library of Western Australia
   • 6.4 Client shall mean a person who has registered for membership with the State Library; or a person, including parents or guardians who have provided signed consent for children under the age of 18 years.
   • 6.5 Due Date shall mean the date recorded by State Library when a loaned item is required to be returned to the State Library.
   • 6.6 Objectionable material shall be defined by the Censorship Act (WA) 1996
   • 6.7 Restricted material shall be defined in the Censorship Act (WA) 1996
   • 6.8 Responsibility shall mean the client is accountable or liable for his or her own actions and of those children under the age of 18 years in their care.
   • 6.9 Charges shall mean the charge for each the replacement cost of an item and an administration fee on issue of the invoice.
     • 6.9.1 A courtesy notice will be emailed or posted three days before the item is due.
     • 6.9.2 An overdue notice will be sent one week after the due date.
     • 6.9.3 A second overdue notice will be sent two weeks after the item due date informing the client that overdue items will be invoiced. The item invoice will be generated 28 days after the item due date.